Tapping F3 or the CTRL + E combination will easily help you find some email of a few days back and open the search box. In case you have several sub-folders created and want to quickly sort out your messages into them, try hitting Ctrl + Shift + V. To switch between Inbox and Outbox, use Ctrl + Shift + I and Ctrl + Shift + O. Thus, if you press Ctrl + 1 or Ctrl + 2, Outlook will immediately open the Mail or Calendar tabs accordingly. It features tabs for Mail, Calendar, Contacts, Tasks, Notes, Shortcuts, etc., and the best way to navigate among these options is to apply certain keyboard combinations. Please leave a comment on the blog if you have other ideas to make these tips even more effective.Navigation shortcuts: Like any other Microsoft Office product, Outlook comes with the all-in-one Navigation Pane. They may not seem like much but you will find that the time it saves you quickly adds up. “C:\Program Files\Microsoft Office\ Office14\OUTLOOK.EXE” /select outlook:contacts “C:\Program Files\Microsoft Office\ Office14\OUTLOOK.EXE” /select outlook:tasks You can have similar shortcuts to open your Tasks and Contacts folders but I find them less useful. “C:\Program Files\Microsoft Office\ Office14\OUTLOOK.EXE” /select outlook:calendar If you are using Outlook 2003, it will be Office11) If you are using Outlook 2007, it will be Office12. The only difference is that the location field changes to: (Depending on the version of Outlook you are using the name “Office14” in the path below will change. The steps to do this are identical to what is described above. I need to see my existing appointments before I create a new appointment… here’s a shortcut that opens Outlook with the Calendar displayed. “C:\Program Files\Microsoft Office\ Office11\OUTLOOK.EXE” /c ipm.appointment /aīut … I prefer the following shortcut for appointments “C:\Program Files\Microsoft Office\ Office12\OUTLOOK.EXE” /c ipm.appointment /a “C:\Program Files\Microsoft Office\ Office14\OUTLOOK.EXE” /c ipm.appointment You can use the same steps as above to create a new Appointment … but change the location field to read: Now whenever I need to create a new Task, I either click on the New Task button on my Quick-Launch bar or I press Ctrl-Shift-T. I had to Copy the shortcut and not Move it off the desktop. On my Vista computer I found that I had to leave of a copy of the shortcut on the desktop if I wanted the keyboard shortcuts to work i.e. Now right-click and drag and drop the new shortcut to your Quick-Launch bar. Click OK (and OK again) to return to your desktop.ĩ. Click Change Icon and select the Task icon so that the icon is a bit more meaningful.Ĩ. If you want to use keyboard shortcuts to open the application, click on the Shortcut Key field and press the combination of keys that you want to use (I use Ctrl-Shift-T)ħ. Now right-click over the newly created icon and click Properties.Ħ. Click Next and type in a name for the shortcut. “C:\Program Files\Microsoft Office\ Office11\OUTLOOK.EXE” /c ipm.task /aģ. “C:\Program Files\Microsoft Office\ Office12\OUTLOOK.EXE” /c ipm.task /a “C:\Program Files\Microsoft Office\ Office14\OUTLOOK.EXE” /c ipm.task (If you installed in the default location then the paths will be as follows) The path to the Outlook.exe would vary depending on your version of Outlook.
KEYBOARD SHORTCUTS OUTLOOK 2016 WINDOWS
You will then need to add some switches to the end of it telling Windows that you want Outlook to open the new Task screen instead of just opening Outlook. In the location box, click Browse and locate your Outlook.exe file. Right-click on any empty space on your desktop and click New-Shortcut.Ģ. Shortcut to create a new Task/Appointmentġ. If it is not displayed, right-click on the horizontal bar at the bottom of the screen, click Toolbars and tick Quick Launch.) (For those who are not familiar with the Quick Launch bar… it is the set of icons that you have just beside the Windows Start button. I wanted to either click a button on the Windows Quick Launch bar and/or use keyboard shortcuts that would work even when I wasn’t in Outlook. These tips came about as a result of my laziness(as most shortcuts do)… I don’t like having to switch to Outlook and then making the appropriate clicks to open the new Task or Appointment screen… there had to be a better way. If like me, you use Outlook Tasks and Appointments to manage your time, here are a few easy-to-implement tips that will save you a lot of time.